Excel to PDF
Convert XLSX spreadsheets to PDF.
or click to browse — supports PDF files up to 100MB
How to use
- 1 Drop or click to upload your file
- 2 Adjust options if shown
- 3 Click Run Tool
- 4 Download your result instantly
- ✓ Files up to 1GB
- ✓ Unlimited jobs/hour
- ✓ Batch processing
- ✓ Priority support
Files are processed securely and permanently deleted within 1 hour. We never store, read, or share your documents.
Why this works
Convert an Excel spreadsheet (.xls or .xlsx) into a clean, paginated PDF \u2014 keeping your column widths, formatting, charts, and formulas\u2019 displayed values intact.
Excel and PDF serve different jobs. Excel is for working with numbers; PDF is for sharing a snapshot of those numbers in a way that won\u2019t change. Converting Excel to PDF is the right call when: the recipient doesn\u2019t need to edit the data; the spreadsheet contains formulas you don\u2019t want exposed; the file will be filed for record-keeping (Excel files drift as people open them \u2014 PDFs don\u2019t); the recipient is on a phone or device without Excel.
Excel to PDF accepts .xlsx (Excel 2007+, Google Sheets exports, LibreOffice Calc exports, Numbers exports) and .xls (Excel 97\u20132003). Output is a paginated PDF where each sheet becomes its own page or set of pages.
Pagination is the most common gotcha. Excel sheets are conceptually infinite; PDF pages are not. When a sheet is wider than the chosen page size, it either wraps to additional pages (default behaviour) or you can switch to landscape orientation in the source Excel file before converting. For wide financial reports, set the print area in Excel (Page Layout \u2192 Print Area) before converting; the print area is what ends up in the PDF.
What survives: column widths, row heights, cell formatting (number format, fonts, colours, borders, fill), embedded charts (rendered as static images at the resolution they appear at in Excel), formulas\u2019 displayed values (not the formula expressions themselves), images, comments (rendered as visible notes), and conditional formatting.
What doesn\u2019t survive: macros, slicers, pivot-table interactivity, external data connections, and formula expressions. The PDF is a static snapshot of what the spreadsheet looked like at conversion time.
For multi-sheet workbooks, all sheets convert into one PDF by default (one per page section). If you only want specific sheets, hide the others in Excel before converting (right-click sheet tab \u2192 Hide).
How it works
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1Upload your Excel fileDrop your .xlsx or .xls file into the upload box.
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2Set the print area first (if needed)For wide reports, open Excel and set Page Layout \u2192 Print Area to control what ends up in the PDF. Hide sheets you don\u2019t want included.
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3Run the conversionPress Convert. Conversion finishes in 3\u20136 seconds for typical workbooks.
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4Download the PDFEach sheet renders as its own page or set of pages, with formatting and charts intact.
Real-world uses
Accountants
Year-end reports go to clients as PDFs so the figures can\u2019t be modified during review.
Sales teams
Quote spreadsheets convert to PDF for customer sign-off without exposing margin formulas.
Project managers
Gantt-chart spreadsheets become a clean PDF for distribution in status meetings.
HR teams
Compensation summaries convert to PDF for board reporting without sharing the source workbook.
Common questions
Will my charts render correctly?
Yes. Embedded charts render as static images at the resolution they appear at in Excel. Bar charts, line charts, pie charts, scatter plots, and combo charts all survive the conversion intact.
What happens to my formulas?
Formulas\u2019 displayed values appear in the PDF \u2014 not the formula expressions themselves. The PDF is a snapshot. If a formula in Excel showed \u201c4250.00\u201d, the PDF shows \u201c4250.00\u201d; the formula `=B2*1.21` is not visible to recipients.
Will the spreadsheet fit on one page?
Depends on width. If your spreadsheet is wider than the chosen page size, it wraps to additional pages by default. To force one page wide, set the print area in Excel and switch to landscape orientation before converting.
Are macros included?
No. Macros, slicers, and pivot-table interactivity don\u2019t carry over to PDF \u2014 the PDF is a static format. If the recipient needs to interact with the data, send the .xlsx instead.
Can I convert multiple sheets into separate PDFs?
Not in one step. Workaround: in Excel, copy each sheet you want as a separate PDF into its own file, then run Excel to PDF on each. Or convert all into one PDF and use Split afterwards.
Does it work with Google Sheets?
Yes \u2014 export the Google Sheet as .xlsx first (File \u2192 Download \u2192 Microsoft Excel), then upload to Excel to PDF.