Excel to PDF
Convert XLSX spreadsheets to PDF.
or click to browse — supports PDF files up to 25MB
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How to use
- 1 Drop or click to upload your file
- 2 Adjust options if shown
- 3 Click Excel to PDF
- 4 Download your result instantly
- ✓ Files up to 1 GB
- ✓ Unlimited jobs/hour
- ✓ Batch processing (up to 100 files)
- ✓ Priority support
Files are processed securely and deleted within 1 hour. Files are processed automatically. No human reviews your documents, and PDFRun does not use them to train models.
Why this works
Convert an Excel spreadsheet (.xls or .xlsx) into a clean, paginated PDF — keeping your column widths, formatting, charts, and formulas’ displayed values intact.
Excel and PDF serve different jobs. Excel is for working with numbers; PDF is for sharing a snapshot of those numbers in a way that won’t change. Converting Excel to PDF is the right call when: the recipient doesn’t need to edit the data; the spreadsheet contains formulas you don’t want exposed; the file will be filed for record-keeping (Excel files drift as people open them — PDFs don’t); the recipient is on a phone or device without Excel.
Excel to PDF accepts .xlsx (Excel 2007+, Google Sheets exports, LibreOffice Calc exports, Numbers exports) and .xls (Excel 97–2003). Output is a paginated PDF where each sheet becomes its own page or set of pages.
Pagination is the most common gotcha. Excel sheets are conceptually infinite; PDF pages are not. When a sheet is wider than the chosen page size, it either wraps to additional pages (default behaviour) or you can switch to landscape orientation in the source Excel file before converting. For wide financial reports, set the print area in Excel (Page Layout → Print Area) before converting; the print area is what ends up in the PDF.
What survives: column widths, row heights, cell formatting (number format, fonts, colours, borders, fill), embedded charts (rendered as static images at the resolution they appear at in Excel), formulas’ displayed values (not the formula expressions themselves), images, comments (rendered as visible notes), and conditional formatting.
What doesn’t survive: macros, slicers, pivot-table interactivity, external data connections, and formula expressions. The PDF is a static snapshot of what the spreadsheet looked like at conversion time.
For multi-sheet workbooks, all sheets convert into one PDF by default (one per page section). If you only want specific sheets, hide the others in Excel before converting (right-click sheet tab → Hide).
How it works
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1Upload your Excel fileDrop your .xlsx or .xls file into the upload box.
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2Set the print area first (if needed)For wide reports, open Excel and set Page Layout → Print Area to control what ends up in the PDF. Hide sheets you don’t want included.
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3Run the conversionPress Convert. Conversion finishes in well under a minute for typical workbooks.
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4Download the PDFEach sheet renders as its own page or set of pages, with formatting and charts intact.
Real-world uses
Accountants
Year-end reports go to clients as PDFs so the figures can’t be modified during review.
Sales teams
Quote spreadsheets convert to PDF for customer sign-off without exposing margin formulas.
Project managers
Gantt-chart spreadsheets become a clean PDF for distribution in status meetings.
HR teams
Compensation summaries convert to PDF for board reporting without sharing the source workbook.
Common questions
Will my charts render correctly?
Yes. Embedded charts render as static images at the resolution they appear at in Excel. Bar charts, line charts, pie charts, scatter plots, and combo charts all survive the conversion intact.
What happens to my formulas?
Formulas’ displayed values appear in the PDF — not the formula expressions themselves. The PDF is a snapshot. If a formula in Excel showed “4250.00”, the PDF shows “4250.00”; the formula `=B2*1.21` is not visible to recipients.
Will the spreadsheet fit on one page?
Depends on width. If your spreadsheet is wider than the chosen page size, it wraps to additional pages by default. To force one page wide, set the print area in Excel and switch to landscape orientation before converting.
Are macros included?
No. Macros, slicers, and pivot-table interactivity don’t carry over to PDF — the PDF is a static format. If the recipient needs to interact with the data, send the .xlsx instead.
Can I convert multiple sheets into separate PDFs?
Not in one step. Workaround: in Excel, copy each sheet you want as a separate PDF into its own file, then run Excel to PDF on each. Or convert all into one PDF and use Split afterwards.
Does it work with Google Sheets?
Yes — export the Google Sheet as .xlsx first (File → Download → Microsoft Excel), then upload to Excel to PDF.